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Getting Things Done

3/25/2019

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Blog Challenge "100 posts in 100 days" Post #84

Today I thought I would share my notes on "Getting Things Done" the book and philosophy of David Allen!
  1. Capture - Collect what has your attention
  2. Clarify - Process what it means
  3. Organize - Put it where it belongs
  4. Reflect - Review frequently
  5. Engage - Do what needs to be done
Capture
  • Look at workspace, what doesn't belong here?
  • Need physical in tray
  • Open loop
  • Mind sweep - anything you have your attention on
Placeholder/trusted place for these things to go - any place other than in your head. Your head is for having ideas, not holding them.
  • Pen and paper - anything to record an idea - need to have it with you all the time.
Clarify
  • Decision making you need to apply
  • What do these things really mean and what are you going to do about them?
  • Is it actionable? Yes or No (maybe is a No)
    • No - 3 options: Trash, Incubate, Reference
    • Yes - Ask two questions:
      • What's the very next action that I need to do to move this forward?
      • What's the project - if there is more than one action to be done.
    • Do, Delegate, Defer
      • Less than 2 minutes? Do it right then!
      • Can it be delegated? If so, do that or add it to the agenda to cover with person delegating to.
      • Defer
Organizing
  • More than two minute things
    • Calendar
    • Next Actions Lists (by context)
      • At Home
      • Phone
      • Waiting
      • Projects
Reflecting
  • Weekly review of projects list
  • Look forward and backward on calendar
  • Schedule time at the end of the week
  • Prep at the end of the week the same way you do before you go on vacation.
Engage
  • Where are you putting your focus and attention
  • Actively deciding what you are doing





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